Effective date: 16 May 2024.
For the prior version, please click here.
These Terms of Use (“Terms”) describe the terms under which Kissflow Inc (“Kissflow”, “We”, “Our” “Us”) provides a subscriber access to and use of Our Services and/or creates an Account with Us (“You”, “Your”, “Yourself”). By accessing and using Our Services, a) You agree to be bound by these Terms and acknowledge having read the privacy policy (“Privacy Policy”). b) You warrant to Us that You have the legal capacity and are competent to subscribe to Our Services c) That, in the event You are entering into these Terms on behalf of any entity/company or its group, You possess the requisite authority to bind such entities, company or its groups to these Terms. If You do not agree to these Terms, You should immediately cease accessing and using Our Services.
You and Kissflow shall be hereinafter collectively be referred to as “Parties” and individually as “Party”.
- DESCRIPTION OF SERVICES
1.1. We shall provide You with access to and utilization of (i) Our software (“Platform”), (ii) applications delivered via the appstore (“Application”) and (ii) consulting, implementation and/or training services (“Professional Services”) (collectively referred to as “Service(s)”).
1.2. Our Services are provided solely for Your business purposes subject to these Terms. You shall connect to the Platform using any internet browser supported by the Platform. You are responsible for obtaining access to the internet and the equipment necessary to access the Platform. - YOUR RIGHTS
2.1. License. Subject to Your compliance with these Terms and solely during the Term, You and Your employees (“User(s)”) have a worldwide, non-transferable, non-exclusive, terminable, limited rights to (a) to store data in, retrieve data from, or otherwise make use of (directly or indirectly) data or technology through electronic means and (b) integrate the Platform into any application and provide the Platform to Users of the application.
2.2. Account. You shall provide true and accurate information to create accounts or instances for access and use of the Platform (“Account”). - YOUR RESPONSIBILITIES
3.1. Acceptable Use. By using Our Services, You agree to abide by the Terms set forth in the acceptable use policy ("Policy").
3.2. Your Obligations. If We inform You that a specified activity or purpose is prohibited within the Platform, You have to ensure that You shall immediately cease the use of the Platform for such prohibited activity or purposes and shall comply with Our instructions in this regard.
3.3. Payment Card Industry Data Security Standard. The Platform is not optimal for storing or processing cardholder information. However, if You process any cardholder information using the Platform, You shall: (a) comply with the criteria defined under Payment Card Industry Data Security Standard (“PCI DSS”); (b) implement and maintain reasonable security measures to protect all cardholder data in their possession or control; and (c) not take any action against Us in connection with using the Platform that places Us in non-compliance with the PCI DSS.
3.4. User License. You acknowledge and agree that each license purchased by You from Us shall be granted for use by a single designated real human User only. You shall not share, assign, sublicense, or otherwise permit any other individual or entity to use the Platform under the purchased license. Any attempt to do so shall constitute a material breach of these Terms, resulting in the immediate termination of the license without a refund. Furthermore, You shall refrain from creating aliases or delegating access (including group access) to the Platform to more than one User under a single license. You shall ensure that the Platform is used solely by the designated User and take appropriate measures to prevent unauthorized access or use. We reserve the right to verify compliance with this clause at any time without prior notice, including conducting audits, and may take legal action against any infringement or violation. - UPDATES AND AVAILABILITY
4.1. Any enhancements, new features, or updates (“Updates”) to the Platform are also subject to these Terms, and We reserve the right to deploy Updates at any time.
4.2. The Platform may temporarily be unavailable due to scheduled downtime for upgrades and maintenance in which case We shall use commercially reasonable endeavors to notify You in advance. In the event of any unavailability of the Platform, the applicable service credits and the support provided by Us shall be in accordance with the service level and support model setforth in the Website. -
INTELLECTUAL PROPERTY RIGHTS5.1. Except for the rights granted to You under Clause 2, all rights, title, and interest in and to all intellectual property and/or proprietary rights, title, and interest in or related to the Services (including without limitations to all modifications, extensions, customizations, scripts or other derivative works provided, developed or delivered by Us under Professional Services), including patents, inventions, copyrights, trademarks, domain names, trade secrets or know-how (collectively, “Intellectual Property Rights”) shall belong to and remain exclusively with Us.
5.2. You own the rights to all electronic information, text, messages, or other content, inclusive of but not limited to Users' and end users' personal data, provided by You or Your Users via Your Account while utilizing Our Services ("Your Data"). We do not claim ownership over Your Data. You grant Us the right and license to use Your Data for the provision, modification, support, maintenance, and improvement of the Services.
5.3. We shall have a perpetual right and license to incorporate into the Services or otherwise use any suggestions, enhancement requests, recommendations, or other feedback it receives from You.
5.4. All rights not expressly provided to the Customer herein are reserved. - THIRD PARTY SERVICES
You may integrate Your Account with other third-party applications or services ("Third-Party Service(s)"). You acknowledge and agree that Your use of Third-Party Service(s) will be subject to the terms and conditions and privacy policies of such third parties and that We shall not be liable for the enablement, access, or use of such Third-Party Service(s) by You, including Your data processed by such third parties. You should contact the third-party service provider for any issues arising in connection with the use of such Third-Party Service(s). While We try to provide You with advance notice whenever reasonably possible, You acknowledge and agree that We may, at any time and in Our sole discretion, and without any notice, suspend, restrict, or disable access to, or remove from the Platform, any Third-Party Service(s), without any liability to You, including without limitation for any loss of profits, revenue, data, goodwill, or other intangible losses. - CHARGES AND PAYMENT
7.1. Service Details and Pricing. The Services and standard pricing plan shall be as set forth in the Website. For enterprise plans, please get in touch with Us.
7.2. All charges associated with the Services purchased by You ("Charges"), including but not limited to subscription fees, usage fees, and any other associated costs, shall be as set forth in the applicable order form. All Charges are due in full and payable in advance by You.
7.3. Payment. You hereby authorize Us or Our authorized agents, as applicable, to bill You upon Your subscription to the Services (and any renewal thereof). Unless otherwise stated in an order form, all payments are due immediately upon the receipt of the invoice by You. You shall not downgrade the Account during the Term.
7.4. Refunds. Unless otherwise specified in these Terms, all Charges are non-refundable. No refunds shall be issued for partial use or non-use of the Services.
7.5. Late Payment/Non Payment of charges. We will notify You in the event We do not receive payment towards Charges within the due date. We must receive payments immediately from the date of the notice, failing which in addition to the right to other remedies available under law, We shall charge interest for late payment @1.5% per month on the outstanding balance of the Charges payable.
7.6. Applicable Taxes. Unless otherwise stated, the Charges do not include any taxes, levies, duties, or similar governmental assessments, including value-added, sales, use or withholding taxes assessable by any local, state, provincial, or foreign jurisdiction (collectively “Taxes”).
7.7. Payment Mode. We recommend You to make payment to the Services through wire transfer or automatic clearing house (“ACH”), however, if You prefer to make payment using a credit card, a handling fee of 3.5% will be applicable and shall be paid by You. - TERM AND TERMINATION
8.1. Term. The Term shall be as set forth in the applicable order form.
8.2. Termination by You. You may terminate Your Account in the event of any material breach committed by Us, provided You provide Us with a written notice of such breach and allow Us not less than thirty (30) days to cure such breach.
8.3. Termination by Us. We also reserve the right to terminate Your Account at any time by written notice due to business reasons which shall include discontinuation of the Services.
8.4. Termination for Insolvency. Notwithstanding anything contained herein, either Party may terminate the Account and Services with notice if the other Party becomes insolvent, makes or has made an assignment for the benefit of creditors, is the subject of proceedings in voluntary or involuntary bankruptcy instituted on behalf of or against such Party (except for involuntary bankruptcies) which are dismissed within sixty (60) days, or has a receiver or trustee appointed for substantially all of its property.
8.5. Effect of Termination of Account. Following the termination of Your Account or the Services, either by You or by Kissflow, Your access and use of the Services shall cease. Upon receiving a written request from You, Kissflow shall provide Your Data within thirty (30) days from the date of effective termination in a form mutually agreed ("Data Retention Period"). Beyond the Data Retention Period, We reserve the right to delete all Your Data in Our possession. - CONFIDENTIALITY; DATA PRIVACY AND SECURITY
9.1 Your Confidential Information shall include all of Your business and technological information which shall include Your Data. Our Confidential Information shall mean the Services other than Your Data. Confidential Information shall not include any information which are in the public domain (other than through a breach of these Terms), which is independently developed by the recipient, or which is received by a third party, not under restriction. The recipient will not disclose the Confidential Information, except to employees, agents, professional advisors, or third-party vendors who participate in the provision of the Services hereunder who need to know it and who have agreed to keep it confidential. The recipient will ensure that those people and entities use the received Confidential Information only to exercise the rights and fulfill obligations under these Terms while using reasonable care to keep it confidential. The recipient may also disclose Confidential Information to the extent required by an order of a government entity of appropriate jurisdiction; provided that the recipient uses commercially reasonable efforts to promptly notify the other party of such disclosure before complying with such order.
9.2. We shall use appropriate technical and organizational measures to protect Your Data. The measures used are designed to provide a level of security appropriate to the risk of processing Your Data. We shall, without undue delay, notify You of any accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to Your Data processed by Us.
9.3. You acknowledge that We shall process Your Data only to provide, maintain and improve the Services, or prevent or address any technical problems, or at Your request in connection with support requests and in accordance with these Terms, Data Processing Agreement (“DPA”), and any other applicable data privacy laws and as part of the direct relationship between the Parties. We shall not process Your Data for any purposes other than what is mentioned in these Terms and and the DPA.
9.4. You understand and acknowledge that, in connection with the use of the Service, by You, Your Users, and/or end users, We shall process any personal data only on Your behalf and as a Data Processor (as defined in the DPA).
9.5. You acknowledge and agree that We may access or disclose information about You, Your Account, and Users, including Your Data in order to (a) comply with the law or respond to lawful requests or legal processes; or (b) prevent any infringement of group companies or its customers’ proprietary rights. Further, at Our sole discretion, any suspected fraudulent, abusive, or illegal activity by You may be referred to law enforcement authorities. - WARRANTIES & DISCLAIMER
We warrant that Our Services will be provided according to reasonable industry standards. We exclude all express or implied representations and warranties, including any implied warranty of merchantability, fitness for a particular purpose, error-free, uninterrupted, or non-infringement.
Platform and Application. Except as expressly stated in these Terms, Our Platform and Application, including all server and network components, are provided on an 'AS IS' and 'AS AVAILABLE' basis.
You acknowledge that We do not warrant that Your access to the Platform and Application, provided over the internet and various telecommunications networks beyond Our reasonable control, will be uninterrupted, timely, secure, error-free, or free from viruses or other malicious software.
Professional Services. We are not responsible for any issues related to the performance, operation, or security of the Professional Services that arise from Your Data or Third-Party Services or professional services provided by third parties.
For any breach of the Professional Services warranty, Your exclusive remedy, and Our entire liability shall be the correction of the deficient Professional Services that caused the breach of warranty.
- LIMITATION OF LIABILITY
To the fullest extent permitted by applicable law, in no event will either Party be liable to any person for any indirect, incidental, special, punitive, cover or consequential damages (including, without limitation, damages for lost profits, lost revenue, lost sales, lost goodwill, loss of use or lost content, impact on business, business interruption, loss of anticipated savings, loss of business opportunity) however caused, under any theory of liability, including, without limitation, contract, tort, warranty, breach of statutory duty, negligence or otherwise, even if a Party has been advised as to the possibility of such damages or could have foreseen such damages.
To the maximum extent permitted by applicable law, Our aggregate liability and that of Our affiliates, officers, employees, agents, suppliers, and licensors, relating to the services, will be limited to an amount equal to twelve (12) months of the Charges paid by You for the Platform.
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INDEMNIFICATION
Indemnification by You. You will indemnify and hold Us harmless against any claim brought by a third party against Us, Our respective employees, officers, directors, and agents arising from Your acts or omissions in connection with Clause 3 of the Terms, provided that (a) We will promptly notify You of any threat or notice of such a claim, (b) You will have the sole and exclusive control and authority to select defense attorneys, defend and/or settle any such claim; and (c) We shall fully cooperate with You in connection therewith. You shall, at all times, be fully liable for all acts and omissions by Users whom You have granted access and agree to indemnify Us for all claims and losses related to the negligence or acts, omissions, or intentional misconduct of such Users. - MISCELLANEOUS
13.1. Assignment. Any rights or obligations hereunder may be assigned by Kissflow without the prior written consent of the other Party. However, You shall not assign any rights or obligations hereunder without the prior written consent of Kissflow. These Terms binds, and inures to the benefit of, the Parties and their respective successors and permitted assigns.
13.2. Amendment. The Terms including any annexures may be modified, amended, or varied individually only by a written instrument signed by the authorized representatives of both Parties.
13.3. Entire Agreement. These Terms together with any supplementary terms, constitute the entire agreement, and supersede any and all prior agreements between You and Kissflow with regard to the subject matter hereof. These Terms shall prevail over the terms or conditions in any purchase order or order form. You or any entity that You represent provides (all such terms or conditions being null and void), and, except as expressly stated herein, there are no other agreements, representations, warranties, or commitments which may be relied upon by either Party with respect to the subject matter hereof. In case of a conflict between these Terms and an Order Form, these Terms shall prevail. In case of a conflict between two Order Forms, the Order Form later in date shall prevail.
13.4. Force Majeure. Notwithstanding anything to the contrary contained elsewhere, We shall not be liable for unavailability of the Services caused by circumstances beyond Our reasonable control, such as but not limited to, acts of God, acts of government, acts of terror, or civil unrest, technical failures beyond Kissflow’s reasonable control (including, without limitation, inability to access the internet, unauthorized loss, distribution or dissemination of Your Data), or acts undertaken by third parties, including without limitation, distributed denial of service attacks on the Platform.
13.5. Governing Law and Dispute Resolution. These Terms shall be governed by the laws of the state of Delaware. Any dispute, claim, or controversy arising out of or relating to, or connected with these Terms shall be resolved by mediation first, failing which they shall be resolved by final and binding arbitration in Delaware under the American Arbitration Association ("AAA”) and rules thereunder. The arbitration proceedings shall be in English and conducted by a panel of three (3) arbitrators. Each Party shall appoint an arbitrator and the two arbitrators so appointed shall appoint the third arbitrator in the panel. Judgments upon the final decisions rendered by the arbitrator may be entered in any court of competent jurisdiction. The seat and venue of arbitration shall be Wilmington, Delaware. Judgment on the award may be final and binding on the Parties.
13.6. Notices and Consent to Electronic Communications. All notices to be provided by Kissflow to You under these Terms may be delivered in writing (i) by internationally/ nationally recognized delivery service or to the contact mailing address provided by You on any order form while subscribing to the Services; or (ii) electronic mail to the e-mail address provided for Your Account. Kissflow’s address for a notice to Kissflow in writing by courier is 1000 N West Street, Suite 1200, Wilmington, Delaware, 19801, USA with a CC to legal@kissflow.com for electronic mail. All notices shall be deemed to have been given immediately upon delivery by electronic mail, or if otherwise delivered upon receipt or, if earlier, two (2) business days after being deposited in the mail or with a courier as permitted above.
13.7. Publicity Rights. You hereby grant Kissflow the right to identify You as Kissflow’s Customer on Our websites and/or marketing collateral and to include Your use of the Services in case studies.
13.8. Relationship of the Parties. The Parties are independent contractors. These Terms do not create a partnership, franchise, joint venture, agency, fiduciary or employment relationship among the Parties.
13.9. Severability; No Waiver. If any provision in these Terms is held by a court of competent jurisdiction to be unenforceable, such provision shall be modified by the court and interpreted so as to best accomplish the original provision to the fullest extent permitted by applicable law, and the remaining provisions of these Terms shall remain in effect. Kissflow’s non-exercise of any right under or provision of these Terms does not constitute a waiver of that right or provision of these Terms.
13.10. Survival. All clauses shall survive any termination of Your Account. Termination shall not limit either Party’s liability for obligations accrued as of or prior to such termination or for any breach of these Terms.
